PRIVACY POLICY

WEBSITE PRIVACY POLICY

The policy: This privacy policy is for this website; www.tobiahtayo.com and governs the privacy of its visitors. It explains how we comply with the EU's GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.


THE DPA & GDPR MAY 2018

This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.


CONTACTING US

This website, tobiahtayo.com, collects private user data using the contact forms found on all pages of https://tobiahtayo.com , which generates emails sent to: info@tobiahtayo.com

The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. The website server is accessible by Tobiah & Laura Tayo and the email administrators for www.tobiahtayo.com at gmail (https://www.gmail.com). gmail never access or share this data other than by request from Tobiah Tayo.
THIS INFORMATION IS ALSO STORED ON OUR WEBSITE PROVIDERS SERVER -  "SHOW IT" (https://showit.co)

By completing our contact forms you agree to Tobiah Tayo or Laura Tayo contacting you about Tobiah Tayo Photography's photography services. You will not be added to any mailing lists and will only be contacted by Tobiah Tayo personally in relation to your enquiry. Your personal details will not be added to any client or studio management software, will not be used for any marketing purposes nor will they be passed onto any third parties. They will only be stored in the email generated by this contact form which will be filed in the email account for Tobiah Tayo Photography which is hosted by Vidahost and which can only be accessed by Tobiah & Laura Tayo. If you wish to request for any email(s) containing your personal information to be deleted, please email info@tobiahtayo.com


EMAIL MARKETING

Tobiah Tayo Photography does not engage in email marketing specific to our services. Your personal details will not be used for any such marketing purposes nor will they be passed onto any third parties.


CLIENT GALLERIES

Tobiah Tayo Photography creates a client gallery for each client to whom photos are delivered as part of the services contracted. Tobiah Tayo Photography's client galleries are externally hosted by Zenfolio & Pic-tIME. Their privacy policy can be found here: https://en.zenfolio.com/privacy & https://www.pic-time.com/#PrivacyPolicy 

To visit a Tobiah Tayo Photography client gallery you will be required to enter personal data (namely your email address) and a password. Your personal data (email address) will be stored within Zenfolio’s or Pic-times system, on their servers and will be used to email you only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases. 

Only Tobiah Tayo will have access to your personal data (email address) stored on Zenfolio’s or Pic-time's system on behalf of Tobiah Tayo Photography. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Zenfolio & Pic-time's technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Tobiah Tayo.

By logging into a Tobiah Tayo Photography client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Tobiah Tayo Photography client galleries.

If you wish to request for your personal data (email address) to be deleted from Zenfolio’s servers, please email info@tobiahtayo.com


EXTERNAL WEBSITE LINKS & THIRD PARTIES

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.


CLIENT DATA HELD ON FILE

We take care over the processes around looking after personal data stored on our physical systems. Tobiah Tayo Photography holds the following personal data of clients:

1. names
2. addresses
3. phone numbers
4. email addresses

within soft copy and sometimes hard copy contracts as well as soft copy wedding client ‘day plan’ documents. Soft copy contracts and day plans are safely stored within my password protected Laptop computer, iPhone & Ipad and backed up to external hard drives. Hard copy contracts are filed in my home office.

Client photos are safely stored within my password protected home office PC and backed up to external hard drives. An additional cloud copy of images is stored on GDPR compliant Dropbox.


CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow "the unique identification or authentication of a natural person". Tobiah Tayo Photography will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos taken by Tobiah Tayo Photography as a part of the visual recording of the event in photos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Tobiah Tayo Photography as detailed in this privacy policy.

In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of 'legitimate interests'. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Tobiah Tayo Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.


SOCIAL MEDIA POLICY & USAGE

We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.


DISPLAY OF IMAGES

We may display any photographs to promote Tobiah Tayo Photography on the Tobiah Tayo Photography website and blog, on social media, on wedding blogs, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Tobiah Tayo Photography's client(s). The rights of the people captured in these photographs are protected by Tobiah Tayo Photography as detailed in this privacy policy.